This form exists to help Pasos evaluate any new AI platform before it’s used for company work.

AI tools can affect client privacy, company security, brand quality, and how our team operates day-to-day. The questions in this form collect the exact details management needs to decide whether a tool is safe, useful, and worth approving.

If a platform is approved, your answers also help us build the right policies and procedures for using it correctly, including what it can be used for, what information should never be entered, who can use it, and how we will roll it out and manage it inside Pasos.

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Requester Details

Please enter your contact details, so we can give you proper credit for this blog post.

Name *

First

Last

Email *

What is your position at Pasos Al Exito?

What is the name and position of your manager?

Custom GPT Specifications

Please submit information about your new custom GPT.

What is the name and company of the AI Platform you want to use? *

What is the ideal result you're hoping to achieve with this AI Platform? *

Who will use it, and how often?Just meMy teamMultiple teamsCompany-wide

How often do you expect it to be used? *--- Select Choice ---DailyWeeklyMonthlyOnly occasionally

person the Requester

Estimated monthly cost per person (if known): *--- Select Choice ---$0Under $25$25–$100Over $100Not sure

What is the “win” if we approve it? (pick up to 2) *

• Saves time
• Improves quality (fewer mistakes, better output)
• Helps us respond faster to clients/leads
• Helps us sell more
• Helps us reduce costs
• Other (Add your own)

Other Wins:

What do you want to use this AI tool for? *

• Writing or rewriting (emails, posts, scripts)
• Summarizing notes, meetings, or documents
• Customer support (chat, FAQs, messages)
• Marketing help (ads, content ideas, SEO help)
• Sales help (follow-ups, proposals, scripts)
• Data help (reports, spreadsheets, analysis)
• Automation (connecting tools, workflows)
• Other (Add your own)

Other Uses:

What information would you put into the tool? *

• Public info only (things already on the internet)
• Pasos internal info (training docs, SOPs, internal messages)
• Client information (names, emails, messages, account details)
• Financial info (payments, pricing, invoices, bank-related)
• Personal info (phone numbers, addresses, IDs)
• I’m not sure

Submit

Need a new GPT, ask for it here!

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Requester Details

Please enter your contact details, so we can give you proper credit for this blog post.

Name *

First

Last

Email *

What is your position at Pasos Al Exito?

What is the name and position of your manager?

Custom GPT Specifications

Please submit information about your new custom GPT.

help: responsibility do

Summarize the task or responsibility you want AI to help with.

How often do you do this task?Less than Once a MonthMultiple Times a DayOnce a DayMultiple Times a WeekOnce a WeekMultiple Times a MonthOnce a Month

Why do you want help with this task or responsibility? *--- Select Choice ---Takes too long or steals focusHigh volume or high repetitionSame steps every time (standardizable)Frequent mistakes, rework, or “oops” momentsRequires lots of writing, summarizing, or formattingRequires searching, comparing, or organizing infoInconsistent quality across people or daysBottleneck for approvals or handoffsHigh context switching (too many tools/tabs)Knowledge trapped in one person’s headOther

Other Reason for wanting help:

What is the ideal result you're hoping to achieve with this GPT? *

Support File Upload

Drag & Drop Files, Choose Files to Upload You can upload up to 10 files.

Upload reports, definitions, and example information that will assist.

How do you think this AI will help you in your job? *

• Save time
• Work faster
• Reduce effort
• Cut busywork
• Eliminate repetition
• Speed up writing
• Speed up research
• Speed up planning
• Speed up follow-ups
• Make decisions faster
• Reduce mistakes
• Reduce rework
• Improve accuracy
• Improve consistency
• Improve quality
• Catch missing details
• Organize information
• Turn notes into deliverables
• Standardize the process
• Create templates
• Create checklists
• Prepare summaries
• Pull key info instantly
• Simplify handoffs
• Keep work on track
• Increase output
• Scale capacity without hiring

Submit

Use the form to submit your new Custom GPT or Gemini Gem! Once approved, your Custom GPT will be added to the GPT Database so that other employees can use it. You will also be given credit for your contribution to the company.

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GPT Specifications Name

Author Details

Please enter your contact details, so we can give you proper credit for this blog post.

Name *

First

Last

Email *

Custom GPT Specifications

Please submit information about your new custom GPT.

Custom GPT Title *

Custom GPT Website / URL *

Make sure that the Custom GPT has "Anyone with the link" selected in your Share GPT settings.

Custom GPT Description *

Which Department(s) Does This Apply To?

Which Position(s) Does This Apply To?

Submit